Oracle HCM Tutorial: Step-by-step Guide for Beginners

Introduction to Oracle HCM Tutorial

Oracle HCM, or Human Capital Management, is a software solution designed to streamline HR operations, from hiring to payroll processing. This tutorial serves as a comprehensive guide for beginners looking to utilize Oracle HCM. Throughout this tutorial, we will cover an overview of Oracle HCM and how it can benefit organizations of all sizes.

Overview of Oracle HCM and its benefits

Oracle HCM (Human Capital Management) is a cloud-based software. It offers businesses of all sizes comprehensive tools and services to manage human resources effectively. Automating routine HR tasks and streamlining processes, Oracle HCM helps businesses save costs and comply with regulations.

Benefits include greater visibility into workforce data, providing insights for decisions. Employees can manage their own data, boosting productivity and satisfaction. Oracle HCM contains a range of features and functionalities, such as integrated AI and ML technologies. It integrates with Oracle Cloud applications like ERP, CRM, and SCM.

Oracle HCM is designed to scale and be configured for specific business requirements. Businesses no longer need manual processes or outdated systems, leveraging a solution that maximizes investments and minimizes risk. HCM Data Loader’s file format and user/source key identification make uploading data easy.

Modern businesses need advanced solutions that keep up with changing needs. Oracle HCM offers a comprehensive overview of HCM and its benefits to evolve HR processes and drive better outcomes.

Using HCM Data Loader for Uploading Data

In this section, we’ll explore how to use HCM Data Loader to upload data in Oracle HCM Cloud, based on factual data. We’ll cover the flexible, pipe-delimited file format in HDL, and provide tips for loading full sets of data or incremental changes. We’ll also explain the hierarchical structure of Oracle HCM Cloud business objects, and how to classify attributes in the file. In addition, we’ll provide insights on identifying records using User Key or Source Key.

Understanding the flexible, pipe-delimited file format in HDL

The pipe-delimited file format in HDL is important to understand when uploading data into Oracle HCM Cloud using HCM Data Loader. It is flexible and allows for either full sets or incremental changes of data.

To use it, a business object attribute definition must be provided. Records can be identified with either User Key or Source Key.

Attributes of this format are seen in the table below: Oracle HCM Tutorial: Step-by-step Guide for Beginners

HDL also supports hierarchical structures of parent and child relationships between records. This feature is useful for managing related entities.

Using this format is critical, but it’s not the only thing needed for successful Oracle HCM Cloud uploads. Effective definitions of business object attributes and maintaining parent-child relationships are also necessary.

Loading full sets of data or incremental changes

Users have the option to upload data into Oracle HCM Cloud with a full set of data or incremental changes. HDL provides a pipe-delimited and flexible file format for this. It is important to understand the hierarchical structure and provide definitions for the business object attributes in the file.

Refer to the table below for key aspects to take care of:

Full sets require complete employee info, but can be disabled for incremental updates. Incremental updates only change certain fields. User Key & Source Key Records Identification reduce processing times. Spreadsheet attributes & parameters need access to Spreadsheet Templates for proper data uploading.

A firm needed to quickly transfer hiring details and chose an effective high-speed upload method using HDL. This reduced data errors, increased accuracy, and eliminated duplication issues across HR departments.

Define your business objects to ensure better cooperation. Understand each other’s strengths and weaknesses.

Providing a definition of business object attributes in the file

When using Oracle HCM Cloud, it is key to understand the attributes in the file. These attributes give details like field labels, data types, maximum lengths, and allowable values. This helps fill in fields in an upload template.

By defining these attributes, users make sure the data is correct. The table shows some common attributes used in HDL. This includes field name, data type, requirement status, length, and validation rules.

Oracle HCM Cloud has a flexible, pipe-delimited file format. This lets users load full sets of data or incremental changes. Plus, they can generate person and assignment numbers and use templates to define attributes. Parameters in the Spreadsheet Templates task can also be configured.

It’s essential to understand the structure of Oracle HCM Cloud business objects. Users should identify records with User Key or Source Key to avoid issues. There are two types of patches for maintaining HCM Cloud applications: Release Updates and Optional Monthly Maintenance Packs.

To maintain the app well, it’s best to read the resources from Oracle HCM Tutorial: Step-by-step Guide for Beginners update releases. Navigating Oracle HCM Cloud business objects may seem complicated. But with understanding and use of attributes, it can be a smooth process.

Explaining the hierarchical structure of Oracle HCM Cloud business objects

Oracle HCM Cloud has an organised structure of business objects, significant for efficient navigation and data management. This structure consists of Parent-Child relationships, with one Parent entity for each child. Each business object has its own attributes linked to other business objects, forming a data hierarchy.

Oracle HCM Cloud’s employee management includes pre-defined business objects like Person, Assignment, Job and more. The Person business object is at the highest level, and connects all linked entities such as Assignment, Job, Compensation and Payment Information.

The relationship between these business objects is shown in a table. For example, Assignment is associated with Payroll and Benefits, and is a child of the Person object. In the same way, Time and Labor are child entities connected to Assignment. Knowledge of these links helps realise how data moves between different entities in Oracle HCM Cloud.

It is important to understand the hierarchical structure of Oracle HCM Cloud business objects for effective use of multiple related entities. This is also necessary for data upload via HDL or templates via HSDL.

We have a step-by-step guide to comprehend the hierarchical structure of Oracle HCM Cloud and unravel the puzzle of user and source key identification.

Identifying records using User Key or Source Key

Uploading data into Oracle HCM? It’s important to know the difference between User Key and Source Key.

User Key:

This is the most popular option. It allows users to create unique IDs in Oracle HCM. The values must be unique across all records for each object type. Examples are system-generated Person IDs or special ID codes. You can edit specific fields, update existing records, and link new files.

Source Key:

This key type is great when you need to update data from external systems like applicant tracking tools or payroll systems. Identical source keys make sure that historical data stays linked during uploads.

So, always use one type consistently in your dataset. As a tip: scan for duplicate enterable keys before loading to avoid duplicates and future issues. Use the HCM Spreadsheet Data Loader Templates to batch upload new hires.

Creating HCM Spreadsheet Data Loader Templates

Looking to bulk load new hires onto Oracle HCM? Look no further than the HCM Spreadsheet Data Loader Templates. This tool covers everything you need to know about using HSDL, creating templates, validating and testing records, and configuring spreadsheet attributes and parameters. You can access all of this through the Spreadsheet Templates task.

Using HSDL for bulk loading new hires

Do you need to add a lot of new hires to Oracle HCM Cloud? HSDL (HCM Data Loader) is the tool for you! It enables bulk loading of data for multiple job types – reducing errors and making employee recordkeeping accurate and consistent. Here’s a six-step guide on how to use HSDL:

1. Prepare an HDL input file with desired hires’ info and related details.
2. Navigate to ‘HCM Data Loader’ from the navigator menu and select ‘Load Data.’
3. Choose the import type, source file location, and set parameters.
4. Upload .csv or pipe-delimited .dat files through the ‘Submit’ button.
5. Monitor task progress through Job Console.
6. Review tasks using Navigator > Tools > Scheduled Processes.

When creating an HDL input file, ensure the file format meets specific standards. Attribute tags must be present to identify relevant records when uploaded to Oracle. Plus, assignment numbers must be included.

HSDL provides an efficient way to load employee data while ensuring fewer errors during data entry. It’s ideal for large companies that need to quickly input data into the Oracle HCM Cloud. So, don’t wait – use HSDL to bulk load new hires today!

Creating a spreadsheet template and auto-generating person and assignment numbers

Ready to craft a spreadsheet template with auto-generated person and assignment numbers? It’s simpler than you may think! Just abide by these 4 simple steps:

1. Log into HCM and go to the Tools section. There, you’ll find the Spreadsheet Templates task.
2. Click on ‘Create or Update Template’ from the Actions menu and give your template a name.
3. Configure the template to meet your requirements. This includes selecting the separator type, setting column options, and choosing the number of rows to skip.
4. Utilize the Generate Batch Load Records feature to generate person and assignment records with numbers assigned.

To check that your template works correctly, test it with different record types. These can be person records (e.g. name, address, contact information) or assignment records (e.g. job details, salary components, personal payment methods).

If you need templates for custom business objects (CBOs) apart from the built-in options such as workers and jobs, don’t worry! HCM allows customization to fit your individual business needs while complying with standard data structures in the app. With these tips, you’ll become a spreadsheet template expert quickly!

Validating and testing the template with person and assignment record types

Creating a spreadsheet template? Important steps to follow! Access Spreadsheet Templates.

1. Create with HSDL.
2. Auto-generate person and assignment numbers based on facts.
3. Add record types to template.
4. Configure attributes securely with access to task params.
5. Validate and test templates – including person and assignment record types – before deploying to production.
6. Verify templates based on facts – saves time and minimizes errors.
7. Detect outliers early on.
8. Create custom error messages in excel sheets or enable undo option.
9. Seek feedback from expert team or circle for less tedious process.
10. Standardize reporting processes for accuracy across deployments.

Configuring spreadsheet attributes and parameters with access to the Spreadsheet Templates task

Gain access to the Spreadsheet Templates task in Oracle HCM to configure spreadsheet attributes and parameters. This allows users to upload data in a personalized, efficient way. A 4-step guide makes it easy!

1. Firstly, create a CSV file of the data to be uploaded.
2. Then, use the Spreadsheet Designer to create a template, mapping fields from the CSV.
3. Upload the template via the Spreadsheet Templates task, and load data into Oracle HCM using Data Exchange.
4. Customization options are available, so users can add rules or specify formatting for certain fields. This leads to fewer errors and improved accuracy.

Organizations that don’t use this feature in Oracle HCM risk wasting valuable time and resources. It is highly recommended to configure spreadsheet attributes and parameters with access to the Spreadsheet Templates task to optimize the uploading process in Oracle HCM.

Deploying Single Instance Web Application Environment in OCI

Deploying a single-instance web application environment in Oracle Cloud Infrastructure (OCI) is an essential task for beginners in Oracle Cloud. When it comes to cloud infrastructure, functionality and security are of utmost importance. In this section, we will help you understand the basic functionality of OCI and secure your virtual cloud network by deploying a Linux-based virtual machine. Furthermore, we will discuss how to attach block volume storage and configure Apache web server. Lastly, we will explore innovative ways to utilize cloud infrastructure for disaster recovery or scaling of resources.

Understanding the basic functionality of Oracle Cloud Infrastructure

Oracle Cloud Infrastructure (OCI) is a cloud computing service that’s secure and reliable. It offers high-performance computing environments with features such as bare metal, virtual machines, and containers. As businesses are increasingly turning to the cloud, understanding OCI’s basic functioning is essential.

It’s easy to access features of OCI via its user-friendly console. Object storage systems and block storage volumes can be used as boot disks or additional drives. VCNs need to be created with subnets and gateways according to user requirements. Security lists and route tables can be configured with load balancers and web application firewalls.

Familiarizing oneself with Oracle Cloud Infrastructure’s basics makes the move from traditional IT infrastructures to agile cloud solutions easier. Adopting OCI streamlines business operations while being cost-effective and scalable, without disrupting production systems. Therefore, understanding the basics of Oracle Cloud Infrastructure is key for businesses wanting to adopt advanced cloud solutions.

Securing Virtual Cloud Network and deploying a Linux-based virtual machine

In order to secure a Virtual Cloud Network (VCN) and successfully launch a Linux-based VM, these steps must be taken:

1. Create a VCN to manage IP addresses and subnets.
2. Attach an Internet Gateway to the VCN’s routing table.
3. Set up a file system using Oracle’s Block Volume Service.
4. Configure security groups and NSGs to allow inbound traffic.
5. Launch a Linux-based VM instance, following best practices.
6. Utilize Key Pairs for encryption and decryption.

Remember, security protocols must be followed. The Oracle HCM Tutorial explains how to deploy a single instance web application environment in OCI, and configure an Apache web server.

Secure virtual cloud networks by following the right strategies and efforts to maintain secure systems. Get ready to store and configure with Block Volume Storage and Apache Web Server!

Attaching block volume storage and configuring Apache web server

To set up Apache web server on Oracle Cloud Infrastructure (OCI) properly, you must understand the basics. This includes securing your Virtual Cloud Network and launching a Linux-based virtual machine. Then attach block volume storage and configure Apache to meet your needs.

To create VM instances in OCI, use Oracle’s user-friendly console, command-line interface, or an SDK. Ensure that users have proper authorization to make admin changes on the system. Install Apache Web Server onto the Linux-based virtual machine.

Configure Apache servers by modifying configuration files like httpd.conf. Mount your attached block volumes to create file systems that look like disk drives.

Utilize cloud infrastructure for disaster recovery or to scale resources when deploying single-instance web apps in OCI. If demand for resources increases, add resources with minimal effort, making it an efficient solution for web server needs.

Thinking creatively about using cloud infrastructure for disaster recovery or scaling of resources

Cloud infrastructures offer lots of advantages. Faster recovery times and lower costs are a plus. Automated backups are also available from cloud-based disaster recovery systems. Growing demand can be met without purchasing costly hardware or worrying about data loss. Flexible resource management is possible, and costs per unit of IT operations can be reduced as users only pay for what they use.

Disaster recovery is essential for businesses to avoid downtime or data loss. Queue processing can prioritize critical tasks, and serverless compute instances on a cloud platform can process thousands of messages per second with low cost and complexity. ML algorithms can monitor system metrics proactively to detect anomalies. Chatbots for first-line support, AI-based incident response strategies, and more are also possible. Benefits include improved flexibility, optimized workloads, prevention from catastrophes, and improved services for customers, driving growth in the industry.

Implementing Oracle Time and Labor

Implementing Oracle Time and Labor is an essential part of any Oracle HCM implementation. In this section, we will cover the basic steps required to set up Oracle Time & Labor in a test environment, based on factual data. Additionally, we will discuss the necessary items that should be obtained prior to installation, and optional documents that may assist in configuring and troubleshooting Apache JServ Engines and Oracle HTTP Server. The HTML tags will remain intact.

Basic implementation steps for setting up Oracle Time & Labor in a test environment

To efficiently set up Oracle Time & Labor in a test environment, it’s important to follow certain steps. Here is a 3-step guide:

1. Assign an Implementation Consultant to manage the installation. They should make a project plan and ensure all requirements are met.
2. Install Oracle Time & Labor and any extra components needed. This includes the database, web services, and extra software.
3. Configure the software based on business needs. This includes access controls and custom reports as well as timecard rules and workflows.

Note: these steps just provide a basic outline of the implementation process. Further configuration can be needed according to each business’s individual needs.

It’s recommended that IT staff become familiar with best practices for Apache JServ Engines and Oracle HTTP Server. This knowledge can decrease issues and make the set up smoother.

Implementing Oracle Time & Labor can offer lots of advantages. It’s important to have the right tools ready, because the installation needs thorough prep.

To sum up, using these steps for setting up Oracle Time & Labor in a test environment can help the software run correctly and avoid potential risks.

Required items prior to installation

Before you install Oracle Time & Labor, make sure you have all the stuff you need for a successful implementation. This includes software media packs, database dumps, relevant software versions and patches. You have to meet these requirements. If not, it can cause issues with Oracle Time & Labor. Following these prerequisites will make for a smooth installation process.

Unfortunately, the reference data doesn’t give details on what you need.

In some cases, configuring Apache JServ Engines and Oracle HTTP Server may be needed for troubleshooting. Even Oracle needs a troubleshooting guide. So make sure all components and prerequisites are met. This will prevent any possible complications.

Optional documents for configuring and troubleshooting Apache JServ Engines and Oracle HTTP Server

Organizing optional documents for configuring and troubleshooting Apache JServ Engines and Oracle HTTP Server can be useful. To facilitate this, create a table with columns such as Document Name, Purpose/Description, and Download Link for this purpose.

Remember to have the right privileges when configuring and troubleshooting, as advised in the Reference Data.

Oracle welcomes feedback from users to improve their products and services. You can email your feedback to oracle_fusion_applications_help_ww_grp@oracle.com. This will help inform and shape future upgrades.

Using Oracle Guided Learning for Great Customer Experience

Modern web standards have transformed how we approach content development, and Oracle Guided Learning is a leading force in the industry. In this section, we will explain how the Oracle HCM Tutorial utilizes Google Chrome and modern web standards to create rich content. We will also provide guidance on effectively adding and managing new users with different permission levels, including the important concept of Least Privilege. Furthermore, we will explore the various roles and permissions associated with Viewer, Editor, and Developer access.

Using modern web standards and Google Chrome for content development

Modern web standards and Google Chrome are musts for content dev in Oracle Guided Learning. Developers must use modern web standards to guarantee compatibility with latest browser tech and create resources that meet learners’ needs. HTML5 and CSS3 are important too, plus scripting languages like JavaScript and jQuery. Google Chrome is great for previewing content in real-time to make sure it meets requirements.

Access control is key. Oracle Guided Learning uses role-based approach with permissions for each user. This protects resources and keeps sensitive material safe. Plus, the least privilege principle and an intuitive interface add users. This optimizes employee performance and maintains high security.

Before accessing Fusion Apps UI, you must make sure your browser is compatible. With modern web standards and Google Chrome, Oracle Guided Learning creates a high-quality, secure learning experience.

Compatible browsers for Fusion Applications UI

Checking the compatibility of your browser is crucial for smooth functioning of Oracle Fusion Applications UI. This must not be overlooked when using Oracle HCM Cloud Applications. The tutorial provides a list of browsers compatible with Fusion Applications UI. These include Microsoft Internet Explorer, Safari, Google Chrome, and Mozilla Firefox. Certain browsers are only compatible with specific versions.

The table displayed in the tutorial shows the compatible browsers and their respective versions. For e.g., Microsoft Internet Explorer and Safari are compatible with certain versions only. Google Chrome and Mozilla Firefox have no version restrictions. The tutorial also provides essential information about browser compatibility and minimum requirements for optimal performance.

It is important to review the compatibility and minimum requirements for your browser before using Oracle HCM Cloud applications. In case of any issues, refer back to the table or consult your system administrator for help.

Adding new users with different permission levels and following the Least Privilege principle

It is vitally important to adhere to the Least Privilege principle when adding new users to Oracle HCM Cloud. This means only granting them the necessary permissions for their role. Doing this reduces security risks and stops unauthorized data access.

To add new users with varying permissions, there are 3 steps:

1. Use the User Management feature to create a new user account.
2. Choose the relevant role for the user based on their responsibilities.
3. Give exact data and functional privileges to stop unauthorized access.

Be aware that different permission levels have different levels of access to confidential information. Users with viewer roles can only see limited info, while developers or editors can access more controls and features. It is also a good idea to create user types based on job titles or duties for better definition in the system.

Regular patching is essential to maintain HCM Cloud applications. These include Release Updates and Optional Monthly Maintenance Packs, which contain essential security updates. It is recommended to keep an Oracle Support contact email to be kept updated about changes and get useful reading resources and known issues. This also assists in providing feedback about any application-related issues.

Different roles and permissions for Viewer, Editor, and Developer

Utilizing Oracle Guided Learning for Great Customer Experience? It’s essential to understand the different roles and permissions. Viewer, Editor, and Developer roles each have unique access. Check out the table for their respective permissions.

Assign roles to users based on their needs. Use Least Privilege principles to increase data security and optimize resource usage. Keeping HCM cloud up-to-date is essential for job security. The info here will help with that.

Maintaining HCM Cloud Applications

Maintaining HCM Cloud Applications is a critical task for smooth functioning and avoiding technical issues. In this section, we will explore the types of patches in HCM Cloud Applications and the procedure to access the Resource Library for Release Updates. Additionally, we will also touch upon the importance of feedback and how to communicate with Oracle support to address known issues.

Types of patches in HCM Cloud applications: Release Updates and Optional Monthly Maintenance Packs

Patches are essential for keeping HCM Cloud applications running smoothly in the long run. There are two main types: Release Updates & Optional Monthly Maintenance Packs.

Release Updates bring new features, big changes & bug fixes. They’re quarterly & must be installed. Optional Monthly Maintenance Packs supply minor bug fixes & can be installed monthly. Users can pick which packs to install.

Both patch types provide advantages, from solving critical bugs to introducing new functionalities. Monitoring & installing patches on time is essential. Consider user feedback to decide which patches your system needs. Be proactive & identify issues beforehand to ensure your HCM Cloud apps run without a hitch.

Knowing the Release Update and finding resources for suggested reading and known issues

To keep up-to-date with Release Updates, it is essential to know where to find resources for suggested reading and known issues. Oracle provides information, including documentation, advisories, and problem resolution options, to help users stay current.

They offer periodic Release Updates and Optional Monthly Maintenance Packs, which can introduce new features, enhancements, bug fixes, and other advancements. It is important to review the Release Notes for each new release as they contain key info on any changes.

For those who encounter issues, My Oracle Support or the “Find Knowledge” feature inside Fusion Applications can help. Submitting feedback on detected issues and their resolutions can also help improve Oracle’s service.

Oracle also has a proactive service request (SR) monitoring program – “Proactive Care/Advanced Monitoring” – which identifies and addresses possible issues before they become bigger problems.

Before applying any updates to HCM Cloud apps, it is important to read through the Release Notes and check if the cloud environment is under the updated level of software compliance. Testing cloud environments regularly is highly recommended to identify bugs early and avoid any disruptions or consequences.

Overall, staying up-to-date with Release Updates and knowing where to find resources for suggested reading and known issues will help keep the smooth functioning of HCM Cloud applications.

Welcome feedback from users and sending to oracle_fusion_applications_help_ww_grp@oracle.com

Receiving user feedback is important for the success of Oracle HCM Cloud. It can signal difficulty areas or improvement ideas. Send your feedback to oracle_fusion_applications_help_ww_grp@oracle.com. Provide a thorough description and relevant screenshots or error messages. Contact info is also needed. Oracle HCM values all feedback and uses it to enhance the user experience.

If users encounter technical issues, open a service request through My Oracle Support. A support engineer will resolve the issue quickly. Oracle HCM always works to improve applications through user feedback, creating a great user experience.

FAQs about Oracle Hcm Tutorial: Step-By-Step Guide For Beginners

Oracle HCM Data Loader

Oracle HCM Data Loader is a tool that allows for the creation and uploading of data files using a flexible, pipe-delimited file format. This tool supports the loading of full sets of data or incremental changes. Each file must provide a definition of the business object attributes provided in the file.

Creating a New Hire Template using HCM Spreadsheet Data Loader

To create a new hire template using HCM Spreadsheet Data Loader, follow the tutorial provided by Oracle, which covers creating a spreadsheet template, defaulting and hiding unnecessary attributes, auto-generating person and assignment numbers, validating and testing the template, and configuring spreadsheet attributes and parameters. The tutorial scenario involves capturing attributes for Worker, Person Name, Person Legislative Data, Work Relationship, Employment Terms, and Assignment record types. Access to the Spreadsheet Templates task and the installation of Desktop Integrator on a Windows machine is necessary. Custom job roles should be configured to provide access to HCM Spreadsheet Data Loader functionality.

Oracle Cloud Infrastructure Tutorial

The Oracle Cloud Infrastructure tutorial demonstrates the basic functionality of Oracle Cloud Infrastructure (OCI) and how to deploy a single instance web application environment in OCI. The tutorial involves creating a VCN, deploying a Linux-based virtual machine in the cloud, attaching block volume storage to the instance, installing and configuring a simple web-application, terminating the instance, and transferring the boot and block volumes to another instance. The tutorial also encourages learners to start thinking about creative ways to use cloud infrastructure and how a similar architecture could prove useful with disaster recovery or scaling of compute and storage resources.

HCM Extract in Oracle

HCM Extract is a feature in Oracle HCM Cloud that allows users to extract data from various business objects and generate reports. The Oracle-provided training tutorial familiarizes users with HCM Extract features and the user interface. Training should take about 3 hours for beginners. The scenario presented involves creating a headcount report with department and employee details grouped by department. Extract consists of 2 data groups (Departments, Employees) with few records in each block and different data elements. The required tool is the Oracle BI Publisher MS Word plug-in, which can be downloaded from Oracle BI Publisher download page.

Oracle Time & Labor

Oracle Time & Labor is a time entry and retrieval system used for managing employee time and attendance information. The Oracle Time and Labor Implementation and User Guide provides basic implementation steps for setting up Oracle Time & Labor in a test environment. The guide emphasizes that the minimum items needed prior to installing Oracle Time & Labor are: Installed Oracle Human Resources Release 12 with the most up-to-date patch, installed Oracle Projects Release 12 with the most up-to-date patch if using Oracle Projects, and installed the latest version of the Oracle Application Framework. Optional documents on MetaLink are available for configuring and troubleshooting Oracle HTTP Server and implementing load balancing through multiple Apache JServ Engines.

Adding New Users to Oracle Guided Learning

To add new users to Oracle Guided Learning, log in to the OGL Console and follow the steps to create new accounts with different permission levels such as Viewer, Editor, and Developer. Multiple types of users can be set up depending on the level of access needed, but remember to follow the Least Privilege principle when granting permissions to new OGL users, especially the permission to publish guides. Each user is identified by their name, email address, and the permissions assigned to them. There are different roles and permissions that can be assigned to a user in the OGL Console. The roles discussed only apply to the OGL Console and are not related to the application roles. The roles and permissions include the Viewer role, which allows the user to only view existing guides and view analytics; the Editor role, which allows the user to work with the copy/text in the guides and messages to end-users; and the Developer role which enables admins to work with the detailed features within individual guides without affecting all Editors and Developers. Each role has specific permission details for accessing and editing content and settings.